Sunset over a Pavilion on the Lawn

Student Rights and Responsibilities – Foundation Programs

The McIntire School Foundation at the University of Virginia is a community of scholars in which the ideals of freedom of inquiry, freedom of thought, freedom of expression, and freedom of the individual are sustained. The Foundation is committed to supporting the exercise of any right guaranteed to individuals by the Constitution and the Code of Virginia and to educating students relative to their responsibilities.
 
Student Rights

The McIntire School Foundation at the University of Virginia seeks to maintain an environment in which students have the following rights:

  • Expression - Students can freely examine and exchange diverse ideas in an orderly manner inside and outside the classroom.
  • Association - Students can associate freely with other individuals, groups of individuals, and organizations for purposes that do not infringe on the rights of others.
  • Freedom from discrimination - Students can expect to participate fully in the educational community without discrimination as defined by federal and state law.
  • Safe environment - Students can function in their daily activities without unreasonable concerns for personal safety.
  • Discipline - Students can expect discipline to be implemented through established procedures containing all elements of due process for the adjudication of charges, and the opportunity for continued program involvement (as appropriate) until the resolution of the charges.
  • Privacy - Students are free of unreasonable intrusions into personal records and/or matters relevant to identity, living space, and well-being.
  • High-quality resources - Students have access to high-quality resources that support intellectual and social development.
  • Counseling - Students have access to support in managing personal adjustments, understanding self and others, and career planning and personal decision making.
  • Grievance process - Students have access to established procedures for respectfully presenting and addressing their concerns/complaints to the Non-Degree Programs Admissions Office.
  • Education - Students have access to excellent faculty, academic technology, presentations, and other resources necessary for the learning process.
  • Prompt responses from administration - Students have the right to expect prompt and courteous responses from the Foundation's academic and administrative departments.
  • Academic and administrative policies - Students can expect academic and administrative policies that support intellectual inquiry, learning, and growth.
Standards of Conduct

It is clear that in a community of learning, willful disruption of the educational process, destruction of property, and interference with the orderly process of the Foundation or with the rights of other members of others in the community cannot be tolerated. Students enrolling in the McIntire School Foundation Non-Degree Programs assume an obligation to conduct themselves in a manner compatible with the Foundation's function as an educational institution. To fulfill its functions of imparting and gaining knowledge, the Foundation retains the power to maintain order within the Foundation and to exclude those who are disruptive of the educational process.

Grievance Process

Students who believe they have been a target of bias or have another grievance relating to a faculty member, department chair, or dean should:

1. Contact the Foundation Admissions Office via email at mbiadmissions@comm.virginia.edu or at 434-924-7010. The student will receive a response within 24 hours.

2. Students can continue to participate while the Foundation works to resolve the issue.

Students or prospective students who have complaints against the Foundation that are not resolved at the institutional level may contact the following organizations:

For unresolved complaints concerning a condition or incident involving the Foundation, contact the State Council of Higher Education for Virginia (SCHEV) at 804-371-2285. The SCHEV student complaint process may be found at www.schev.edu/students/studentcomplaint.asp.

A student who believes he or she has been subjected to discrimination or harassment on the basis of age, color, disability, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, or family medical or genetic information should consult the Equal Opportunity Programs (EOP) complaint procedures.

Cancellation Refund Policy
  • Rejection – An applicant rejected by the Foundation is entitled to a refund of all monies paid.
  • Three-day cancellation – An applicant who provides written notice of cancellation within three (3) business days, excluding weekends and holidays, of receiving his or her enrollment confirmation is entitled to a refund of all monies paid, excluding the $100 non-refundable registration fee.
  • Other cancellations – An applicant requesting cancellation more than three (3) days after executing the enrollment agreement and making an initial payment, but prior to the first day of class, is entitled to a refund of all monies paid, less a maximum tuition fee of 15% of the stated cost of the course or $100, whichever is less, excluding the $100 non-refundable registration fee.
Withdrawal Procedure

A student choosing to withdraw from the program after the commencement of classes is to provide a written notice to Program Director. The notice must include the expected last date of attendance and be signed and dated by the student.

If special circumstances arise, a student may request, in writing, a leave of absence, which should include the date the student anticipates the leave beginning and ending. The withdrawal date will be the date the student is scheduled to return from the leave of absence but fails to do so.

All refunds must be submitted within 45 days of the determination of the withdrawal date.

Tuition refunds are determined as follows, excluding the $100 non-refundable registration fee:

Proportion of Total Program Taught by Withdrawal Date

Tuition Refund

Less than 25%

75% of program cost

25% up to but less than 50%

50% of program cost

50% up to but less than 75%

25% of program cost

75% or more

No refund

 
Please note that the table provides the minimum refund policy pursuant to 8 VAC 40-31-160 (N) of the Virginia Administrative Code; the Foundation may exceed these standards and be more generous to students.